1. General Information

Confirmation

Upon submitting a participation request, participants will receive an electronic confirmation within 24 hours. If not received, please check your spam folder or use the contact form.

Organization:

The Airport Parking Network Programme (APNE) is organized by Parking Network B.V., located at:

Avenue Ceramique 251
6221 KX Maastricht
The Netherlands

For inquiries, contact us at +31 43 362 80 42 or use the contact form. 

2. Eligibility

All participation requests are subject to review. Parking Network reserves the right to accept, refuse or cancel participation if it does not meet the applicable eligibility criteria.

Participation via the APNE programme website (https://apne.parkingevent.com) is intended for airport parking representatives.

Solution and service providers are not permitted to request participation under this category. If a request is determined to be ineligible, it may be declined or cancelled without any liability on the part of Parking Network for any associated costs incurred by the applicant.

3. Pricing & Payment Terms

Participation fees relate to a bundled programme of services and associated arrangements, including accommodation and facilitated interaction between participants.

1. Authoritative Pricing

   • All participation fees, packages and related charges published on our website, in email communications, or in any other official programme materials (“Listed Fees”) constitute the applicable pricing for participation in the APNE programme.

   • We reserve the right to update any Listed Fee at any time. Updated pricing will apply only to participation requests submitted after publication.

   • All Listed Fees are provided in good faith but remain subject to typographical or administrative error.

2. Participation Confirmation & Payment Deadline
   Following approval of a participation request, participation is provisionally reserved. To confirm participation, the full fee must be paid within 14 calendar days of approval, and in all cases no later than 23:59 (local time) on the day before the programme begins (“Payment Deadline”).

   If payment is not received by the Payment Deadline, we reserve the right to cancel the participation and/or withdraw confirmation. Late or partial payments may incur administrative fees and statutory interest from the original due date.

3. Pricing Discrepancies

   Any amount shown or charged during the online checkout process that differs from the correct Listed Fee is non-binding. We reserve the right to:

   • correct any erroneous fee or surcharge at any time; and
   • issue an updated invoice reflecting the correct Listed Fee.
4. Payment Method Surcharges
   • Certain payment methods may carry an additional transaction fee (“Payment Surcharge”).
     The surcharge varies depending on the selected method.
     The applicable surcharge, if any, will be clearly displayed after you select a payment method but before you authorize payment.
     Participants may select an alternative payment method prior to completing payment
5. Underpayment
   • If the amount received is less than the applicable Listed Fee (including any Payment Surcharge), we will notify you and allow five (5) business days, and in any case before the Payment Deadline, to settle the outstanding balance.
     
     Failure to complete payment within this period may result in cancellation of the participation. Any amount already paid will be refunded, and the participation may be reallocated.
6. Overpayment

   If an overcharge occurs, we will refund the excess amount to the original payment method within ten (10) business days of identifying the error.
   
   

7. No Waiver

   Any correction of pricing errors, surcharge adjustments or cancellation of participation does not waive any other rights or remedies available to Parking Network.

4. VAT Treatment

Participation in the Airport Parking Network Programme consists of a bundled package of services, which may include facilitated meetings, workshops, networking activities, accommodation and related arrangements.

The applicable VAT treatment depends on the nature of the services provided and the status and location of the participating organisation, in accordance with applicable EU VAT legislation.

Where applicable, VAT will be charged on invoices issued by Parking Network B.V. in line with Dutch tax regulations.

• EU‑established businesses (outside the Netherlands): If you are an EU-established business, please provide a valid EU VAT identification number during the participation process so that it can be included on the invoice where applicable.
• Dutch businesses and all private individuals: Dutch VAT will be applied where required under Dutch tax legislation.
• Non‑EU businesses and organizations: VAT may be charged on invoices depending on the applicable rules. In certain cases, VAT recovery may be possible under relevant EU procedures.

If an invoice is issued with incorrect VAT due to technical or administrative error, it will be corrected and reissued. Any outstanding VAT must be settled within five (5) business days.

5. Refunds/Cancellations Policy

A participation becomes binding and non-refundable once the full participation fee (including any applicable surcharges) has been received and credited to our account (“Confirmed Participation”).

After this point, participation cannot be cancelled and no refund can be claimed, except where required under applicable law or if the organiser cancels the APNE programme. In such a case, liability is limited to reimbursement of the fees actually paid.

By completing payment, you confirm that you have read, understood and accepted this Refund / Cancellations Policy.

6. Substitution Policy

Substitutions of participants are permitted prior to the start of the APNE programme. The requesting party is responsible for providing accurate and up-to-date information to Parking Network and for handling any associated financial obligations.

Sharing, transferring or reusing participant credentials is not permitted.

7. Hotel Accommodations

Accommodation forms an integral part of the overall participation package. The participation fee includes accommodation for two nights at the host venue, with breakfast provided each morning.

Participants requiring additional nights may submit a request via the contact form or indicate their preference during the participation process. Additional nights will be arranged by Parking Network and invoiced separately.

8. Privacy and Data Protection

Personal and organisational information provided during the participation process will be handled with care and in accordance with applicable data protection laws.

Parking Network processes this information for the purpose of administering participation in the APNE programme, facilitating communication and delivering related programme services.

Where necessary, data may be shared with carefully selected third parties involved in the delivery of the programme (such as venue or accommodation providers), solely for these purposes and subject to appropriate safeguards.

For further details on how personal data is processed, please refer to our Privacy Policy.

9. Consent to Use of Photographic Images

During the APNE programme, photography, audio and video recordings may take place for documentation and promotional purposes.

By participating in the programme, you acknowledge that such recordings may include your image, voice or contributions. Parking Network may use this material for communication and promotional activities, including publications, social media and marketing materials.

Where required under applicable law, processing is based on legitimate interest or consent. Participants who prefer not to be recorded or featured may notify Parking Network in advance or on-site, and reasonable efforts will be made to accommodate such requests.

10. Workshops and Networking Arrangements for Solution Providers

Participation as a solution provider within the APNE programme does not guarantee a specific time slot for workshops or sessions. Scheduling is subject to availability and may be adjusted based on programme requirements and logistical considerations.

The allocation and placement of networking tables and meeting areas are determined by Parking Network at its sole discretion. Participation does not guarantee a specific table, location or positioning within the venue. All allocations remain subject to change, based on availability, programme structure and operational considerations.

Updated: April 23^rd, 2026